Know what was paid. Explain what was withheld.
Match distributor payments to invoices and deductions. Give your finance team one view of the cash received, the charges taken and the evidence still missing.
RevyaSample data- INV-8402Invoice total
- $30,000.00
- MCB-88407Promotion · backup matched
- −$2,700.00
- SH-30412Shortage · backup missing
- −$600.00
- Net payment
- $26,700.00
The payment reconciles. The $600 charge still needs evidence.
A short payment should lead to an explanation.
Revya brings remittances, invoices and deduction backup together so the next step is clear.
Connect the records
Remittances from your inbox and connected sources identify the payment reference, invoices and deductions. The source record stays attached to the review.
Separate matches from exceptions
See the charges that reconcile to the payment and the lines that still need backup. A missing document or unexplained difference stays visible.
Review and export for close
Review the matching and GL coding, then export for your accounting workflow. Your team controls the accounting entry; Revya does not post cash.
The check is $3,300 short. Here is where it went.
A $30,000 invoice appears on a UNFI remittance with a $26,700 payment. A manufacturer chargeback (MCB) for a promotion and a shortage deduction explain the difference. They do not automatically prove that both charges are valid.
- Invoice INV-8402
- $30,000.00
- Payment received
- −$26,700.00
- Total withheld$30,000 − $26,700
- $3,300.00
- MCB promotionBackup matched to the charge
- $2,700.00
- Shortage deductionBackup still missing
- $600.00
Reconciled is different from resolved.
The $2,700 promotion and $600 shortage account for the full $3,300 difference. The payment now makes sense.
The shortage still needs its supporting document. Revya keeps that exception open for review. It is not marked invalid or recovered just because the backup is missing.
See how deduction review worksThis example uses the same illustrative records shown in the Revya product preview. It describes matching and review, not an accounting posting or a customer recovery result.
Use the explanation beyond month-end.
A payment is also a record of what your trade plan actually cost. Follow valid promotion charges into spend actuals, and send unsupported charges through an evidence review.
Cash application, answered.
What is cash application for a CPG brand?
Cash application connects a received payment to the invoices it pays. A distributor may deduct promotion charges, shortages or other fees before paying. Matching the payment means accounting for those lines as well as the cash received, so finance can see what remains unresolved.
Does Revya automatically post cash to our accounting system?
No. Revya matches payments to invoices, links deductions and flags unexplained balances. Your team reviews the results and exports the records for close. Matching a payment in Revya does not create a cash posting in your accounting system.
Does a matched deduction mean the charge is valid?
No. A match tells you which payment, invoice or promotion the charge belongs to. Validation checks whether that charge is supported by the agreement and source documents. Missing evidence stays visible for review, and an invalid charge can move into the dispute workflow.
What do we need to connect?
Connect your deductions inbox. Revya sets up the relevant distributor sources, backup files and invoice data with your team. Remittance and source availability are confirmed during onboarding. An optional export can help assess your records before setup.
Make the next short payment easier to explain.
See how Revya connects remittances, invoice matches and deduction evidence in a 30-minute demo.