How Revya Works Your UNFI Book
Revya pulls your weekly MCB backup, matches every chargeback to the authorization it claims, checks the rate math, and files what fails in myunfi. Both regions, every week.
What Makes UNFI Hard
Four things about UNFI specifically, and what we do about each.
East and West pay separately
Two remittances, two sets of deductions, and the same promotion can land on both. Reconciling one region tells you nothing about the other.
Revya reconciles both regions against one promo calendar, so a chargeback billed twice shows up as billed twice.
The advice tells you nothing
Each line on the remittance is a reference number and an amount. No retailer, no item, no promotion. The detail sits in a separate weekly file you have to ask UNFI to send you.
We pull the weekly MCB backup, pair every chargeback to its reference, and keep the CSV and its TXT twin from double-counting.
Nobody checks the authorization
Each MCB line names the Auth # it claims to sit under. Checking it by hand across thousands of store-level lines is the job nobody has time for, so unauthorized deals bill unchallenged.
Every line is matched to your deal sheet by Auth #. No authorization, or one you never signed, and it goes to dispute.
The 52-week window is a trap
UNFI gives you a year, which sounds generous until you learn win rates fall off after 90 to 120 days. Brands that work deductions monthly are already late.
We work the file the week it lands. The 52 weeks stay in reserve for escalations, not first submissions.
UNFI Deductions We Recover
We parse every UNFI deduction type and flag what's disputable.
Weekly promo chargebacks (MCB)
Shelf sales, EDLP, turnover orders, opening-store discounts and customer-specific ads, checked against the deal sheet by Auth #
Early-pay discount
The most frequent line on the advice. Checked against your EDI invoice date, the POD ship date, and your terms
Third-party and retailer billing
Retailer programs billed through UNFI, checked against the signed program and rate
Shortages and short-ships
Cases marked not received, checked against the BOL and signed POD
Reclaim and quality chargebacks (CMQ)
Store-level reclaim. Monitored as a monthly total against your allowance rather than disputed line by line
Spoils, fairshare and overpull
Checked against your unsaleables allowance, lot codes, and the promotion’s volume cap
Fill-rate and compliance fines
Checked against your shipping documents and the supporting report
Post-audit debit memos
Third-party auditors reopening closed periods, checked against the original deal and remittance
How It Works
We get on the backup list
UNFI does not send chargeback detail by default. We get your remit code added to the weekly MCB distribution and route the mailings, so the detail arrives without anyone remembering to ask.
Every chargeback meets its backup
Each reference on the East and West advices is paired to its line in the weekly file. The CSV is the data and its TXT twin is a printed copy of the same figures, so nothing is counted twice.
Three checks per line
Was it authorized: the Auth # against your deal sheet. Was it in window: the period against the promotion's agreed dates. Does the math hold: the charged amount against the invoice amount times the rate. Anything that fails one becomes a dispute.
Filed in myunfi, tracked to the credit
We assemble the dispute with its backup and file through the supplier portal the same week, while the DC's own records are fresh. You see status per deduction until the credit lands on a later remittance.
Find Out How Much UNFI Owes You
Send us a recent remittance and the weekly backup. We will tell you which lines have no authorization behind them.
Get Your Free UNFI Audit