Manage Deduction Recovery Alongside NetSuite
Connect your deductions inbox. Revya gathers backup, checks deductions against your NetSuite shipment data, and manages disputes while your finance team controls accounting entries.
Published by RevyaUpdated
The Document Work Behind Each Deduction
Deduction backup arrives through retailer portals, emails, and files. Your team has to gather it and match it to invoices and shipment records before deciding whether a charge is valid.
Time Spent Collecting Backup
Your team checks distributor and retailer portals, downloads deduction documents, and matches them to accounting records. The work grows with each account and remittance.
Typing Errors Slow Reconciliation
A wrong invoice number, amount, or vendor can stop a match. The team then has to compare records to find and correct the error.
Credit Memos Get Lost in Email
Vendor emails about credit memos pile up. Someone forwards one to accounting. Days later, another pops up in a Slack channel. By then, deadlines have passed and the memo is never posted.
Late Records Delay Close
When deduction records arrive late, finance cannot see the full amount or cause of short payments. Missing records make month-end close harder.
An Example of Manual Deduction Costs
400+
Illustrative annual labor hours
$85K
Illustrative missed deductions per year
18%
Illustrative entry error rate
Estimate the Cost for Your Team
The figures above are illustrative assumptions, not measured customer results. An example budget of $120K yearly could include labor, missed deductions, and recovery delays. Use your own volumes, labor costs, and recoveries to estimate the impact.
How It Works: Three Simple Steps
Connect your deductions inbox, then work with Revya to connect the supporting records.
Connect your deductions inbox
Connect the inbox that receives your deduction emails and remittances. Revya works with you to connect portals, backup files, and carriers so documents arrive without day-to-day uploads.
Revya Reads and Checks the Documents
Revya extracts deduction amounts, reference numbers, dates, and line items from the connected sources. Each claim is checked against supporting records, with missing data and uncertain matches flagged for review.
Review the Evidence and Prepare Close
Revya compares deductions with your invoice and shipment records, prepares dispute packets, and codes deduction lines for close. Your finance team reviews the records and controls posting in NetSuite.
A Clearer Deduction Workflow
Keep deduction evidence organized alongside the accounting records your team already uses.
Connected Deduction Records
Match each deduction to its invoice, remittance, and backup. Finance can trace a short payment to the documents that explain it.
Clear Deduction Status
See which deductions are likely valid, likely invalid, or need more data, along with their backup and dispute status.
Evidence for Review
Keep the source document and supporting evidence with each deduction. Your team can review the basis for a dispute or accounting decision before acting.
Less Reconciliation Work
Matching payments, invoices, and deduction records reduces the records your team has to compare manually. Unexplained balances stay visible for review.
Three Steps to Get Started
Start with the records your team needs most. Setup takes about two weeks and two to three hours of your time.
Connect Your Highest-Volume Accounts
Start with the accounts that generate the most deductions. Connect their source records and confirm that the remittances and backup are arriving.
Match Deductions to Your Records
Compare captured deductions with invoice and shipment data from NetSuite. Review missing references and uncertain matches before moving to a dispute.
Review Disputes and Close Records
Revya prepares and follows up on disputes for invalid deductions. Finance reviews deduction coding and keeps control of accounting entries in NetSuite.
Illustrative Annual Time Savings
14-16 hours/week
If your team saves 14-16 hours each week for 52 weeks, that adds up to over 700 hours yearly. This is an example calculation, not a guaranteed result.
Stop Wasting Your Team's Time on Deductions
Connect your deductions inbox. Revya gathers the evidence and manages recovery, while your team reviews the records needed for close.
About two weeks to go live, with two to three hours of your team's time.
Keep matching and posting responsibilities clear
Revya cash application supports matching and exception review while finance controls posting. The connected platform keeps the payment, deduction and supporting records together.